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FACULTY OF HEALTH SCIENCES

Postgraduate Medical Education

Elective Application

Learners wishing to complete an elective, a non-mandatory component of training, at McMaster must be enrolled in a postgraduate medical training program and must be eligible for licensure with the College of Physicians and Surgeons of Ontario (CPSO). 

It is the trainee’s responsibility to ensure that they meet all requirements prior to the start of the elective.  Some requirements including lisensure, health screening and work permits take time and applicants must carefully read the information below and take note of the timelines. Those unsuccessful in meeting all requirements will not be permitted to start the elective.

Expandable List

PGME Visiting Elective Application Process

  1. Trainees must secure the elective with a McMaster supervisor and with their home school program director.
  2. Once the elective is confirmed the trainee completes the visiting electives application. The application must be submitted to the PGME office at least six – eight weeks prior to the scheduled elective. Failure to comply with this timeline will not be permitted to start the elective. To complete the application, the trainee must provide the following:
    • Proof of acceptance from the McMaster program (including information on rotations, dates, hospital sites and preceptor).
    • Written permission from applicant’s program director at the home university  (including information on good standing, rotation dates, training level and funding source).
    • Proof of current respiratory mask fit testing.
      Those training in the USA must also include:
    • Proof of liability insurance – Canadian Medical Protective Association (CMPA) or an equivalent as outlined by the College of Physician and Surgeons of Ontario (CPSO) application. (see below for information regarding the requirement of securing a license with the CPSO)
    • Evidence of full financial support from the funding institution for the training period.  The funding must be in accordance with the scale of remuneration of the PARO-CAHO Agreement. 
  3. A minimum of eight weeks prior to the elective, trainees must complete the McMaster Health Screening Record and provide supporting documentation to the McMaster Health Screening Office. You may provide your health screening record form your home school along with page 1 from the McMaster form.
    Additional requirements for those training outside Ontario or in the USA:
  4. Before starting their elective, trainees must have secured lisensure with the College of Physicians and Surgeons of Ontario (CPSO).  The CPSO regulates the practice of medicine in Ontario.  Applicants should visit the CPSO website to begin the process at least eight weeks prior to the elective.  The trainee must have completed at least one year of their residency program and must provide a copy of their Medical Council of Canada Evaluating Examination (MCCEE).  If the trainee has not completed the MCCEE, a letter of support will be required from the McMaster Postgraduate Dean and the trainee file will be subject to the review of the CPSO Registration Committee. Meeting date for the Registration Committee are found on the CPSO website.

The applicant will be contacted by the PGME office and will be required to register in person prior to the start of the elective.

International citizens in residency training at an international university require extensive paperwork to complete an elective at McMaster. Preparations should be undertaken five – six months prior to the elective’s proposed start date. Failure to comply with this timeline will not be permitted to start the elective. McMaster charges an academic fee of $6,250.00/Cdn per elective. Further, the university does not provide remuneration to candidates on electives and the elective trainee is responsible for all Associated Costs – Training in Ontario.

Requirements

  1. College of Physician and Surgeons of Ontario (CPSO) License – Candidates must be eligible for licensure with the CPSO, the body which regulates the practice of medicine in Ontario. The CPSO requires that:
    • The trainee must be at least in a PGY3 level in a university residency training program of the same specialty they are applying. Family Medicine residency trainees must be at a PGY2 level.
    • The duration of the elective is limited to a maximum of six months.
    • The trainee obtains a work authorization permit valid for McMaster University.
    • The language of patient care during previous training must have been in English or French.
    • The applicant successfully completes a two-week pre-entry assessment program (PEAP) during the first two weeks of training in order to continue in the elective rotation.
  2. Funding – Trainees must be fully funded for the duration of the elective by an acceptable sponsoring agency.  Foreign governments and foreign government funded agencies are considered acceptable sources of funding for non-Canadian trainees.  The funding is required to be in accordance with the scale of remuneration of the PARO-CAHO Agreement.
  3. Work Permit – Trainees must have a work permit that is valid for the duration of their elective. The PGME office will provide the trainee with work permit application information and a Citizenship & Immigration Canada (CIC) approved letter of employment that will enable the appointee to apply for the appropriate work permit.
  4. Health Screening -Trainees are required to submit the McMaster health screening record and supporting documentation to the McMaster health screening office at least eight weeks prior to the program start date.
  5. Visiting Electives Application – Trainees are expected to complete the McMaster postgraduate application form and provide the following:
    • Acceptance letter from the McMaster program (including rotations, dates, hospital sites, and preceptor information).
    • Written permission from current program director at the applicant’s home university to include:
      • Approval of the elective rotation dates.
      • Verification of the resident’s level of training and standing in the program.
      • Disclosure of the trainee’s medical school and year of graduation.
      • Description of the goals and objectives. An evaluation form may be provided for completion by the McMaster supervisor if the home program wishes. (This letter is required from Postgrad by CPSO in the approval process for the resident to apply for licensing.
    • Letter from the trainee’s sponsoring agency, confirming its approval. If the international trainee’s sponsoring agency has not signed a postgraduate training agreement with the McMaster Faculty of Health Sciences, then the letter must confirm full financial support for the duration of the elective training and verify that this funding is in accordance with the scale of remuneration for Ontario residency trainees.
    •  Up-to-date curriculum vitae that includes (including applicant’s date of birth, citizenship status and e-mail address).
    • Copy of passport.
    • Copy of medical degree (with English translation, where applicable).
    • Copy of medical school transcripts.
    • Copy of medical council of Canada evaluation exam results MCCEE (if taken).

The applicant will be contacted by the PGME office and will be required to register in person prior to the start of the elective.

Trainees can apply for an elective rotation at McMaster University outside the City of Hamilton in the distributed campus locations of McMaster University (Burlington, Grand Erie Six Nations, Halton, Niagara, Osler and Waterloo).

To request an elective in the distributed campus locations, please complete the Distributed Campus Clinical Placement Application. Once completed, it will automatically be directed to the regional Campus Placement Coordinator at the Campus location of your first choice.  If there is capacity for your placement request, the Campus Coordinator will contact you directly to notify you.  If there is no capacity at your first choice campus location, it will be moved along to your second choice, etc. Once the Campus Coordinator approves the requested elective dates, they will request all other necessary documents.

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