You have already activated your Medportal email account in the email which directed you to this page. In addition to your email account, Medportal provides you with important information related to your training.

From this point forward all email communications from the PGME office will be sent to your Medportal email address. It is important to monitor your Medportal account or forward your emails to another account you monitor regularly. Instructions to forward medportal emails to another account

Once your training has started, you will gain access to the PGME Homepage on the MedPortal website. We urge you to visit this site often to review important announcements and events posted. Visit the PGME homepage to find out more: https://www.medportal.ca/pg/trainee

Email us if you require help with Medportal

You will be required to use the Medical School Information System (MedSIS) for administrative functions such as Registration, Rotation schedules, Vacation Requests, Evaluations and more.

If you experience any technical difficulties with the MedSIS system, please go to the service desk website to submit a ticket.

Logging into MedSIS for the first time

1. Visit http://medsis.mcmaster.ca.
2. Select “Forgot your password?” then enter your Medportal email address and click Submit. This will send an email including your password to your Medportal email account.
3. Retrieve the password from your email, return to MedSIS and log in using the password provided to you in the email.
4. Once logged into MedSIS you will be presented with the Trainee Portal page, where you will access everything using the tabs along the left-hand side of your page.
5. View your mandatory registration requirements by clicking on “Requirements”.

View and complete your Registration Requirements

On the Requirements page, you will see a list of all mandatory registration requirements that must be fully completed before your training start date. The following requirements should be completed by May 31, 2024 :

• Registration Form
• Letter of appointment (LOA) and Hospital Appointment Letter (HAL) to be signed.
• E-modules
• Scrub-Size
• Health Screening Form and supporting Documents submitted

1. Complete the registration form (aka wizard). The registration wizard will walk you through several screens of information where you can edit/verify your personal information, including your mailing address. During this step, you will be asked to enter your CPSO applicant number. For residents who have not applied for CPSO licensure before, this means you must first submit your CPSO license application, at which point you will be assigned your CPSO applicant number, through the CPSO Member Portal (see Step 4 on the main registration page for instructions). Your CPSO applicant number will start with AP followed by a 5 or 6 digit number (e.g. AP123456). The CPSO will be sending instructions to all new PGY-1’s  at the email  you used when you registered with CaRMS. It is only with the CPSO email that you can start the CPSO application process. The CPSO will create contacts and applications for all individuals that are matched. Click here for instructions for finding your CPSO Applicant Number.
2. Sign your Letter of Appointment (LOA). You will log into your MedSIS account and sign your LOA electronically, which is located under Letters. The PGME office runs daily reports to capture all signed LOAs. The signed LOAs are sent to the CPSO to confirm your training appointment dates. The LOA is an annual letter, and will only show your training dates for one academic year (July 1 to June 30). You should ensure your training details on the LOA are correct before signing it. If you are not sure, please contact the PGME office. If there is a change to your training line including dates then you will need to sign a revised LOA in MedSIS.
3. Pay the annual registration fee. The registration fee must be paid online via credit card (American Express, Visa or MasterCard). This can be done directly through MedSIS by clicking on the “Pay Online” icon.
4. Please complete all of the online e-modules within MedSIS.
5. Complete the remaining registration requirements outside of MedSIS. As you complete these requirements the status of each will show as “Completed” on your Requirements page in MedSIS. Note, there may be some delay as the system will take time to update (24-48 hours). Let the PGME office know if you have completed a requirement which is not reflected here. (ie. CPSO, CMPA)

GET MEDSIS HELP

As a student of McMaster, you are given a secure McMaster email account, and MacID within Mosaic, your access point for McMaster University’s administrative information systems. This system is different from your Medportal and MedSIS accounts.
Your MacID is used to access: 

• On and off campus resources and benefits 
• Online and physical library system 
• Wireless internet (WiFi) login.  
• Your tuition tax slips, delivered through the McMaster Mosaic system  (requires MacID username and password to login). 

NOTE: You can only activate your MacID once your student number is available on your MedSIS account. Your student number should be available approx. 8-10 weeks ahead of your start date. Your Mac user ID can be found in MedSIS, under Personal Information, then click on the “Authentication” tab.

How to Activate your MacID:

1. Login to your MedSIS account, go to the “Personal Info” section and retrieve your Student # and Barcode #
2. Go to mcmaster.ca/uts/macid/ 
3. Choose “Activate my MacID”
4. Select “I want to activate my MacID”
5. Enter your Personal ID (ie. Student #), Barcode # and Date of Birth, then click Submit.

Once your MacID is activated, your corresponding McMaster email account (macid@mcmaster.ca) will also be enabled. You should monitor this email account for important hospital communications. You can login to your McMaster email account via https://studentmail.mcmaster.ca

If you encounter issues with your MacID activation, Submit a ticket through the Service Desk Website department for assistance.

The Postgraduate Health Screening Record form must be submitted at least 8 weeks prior to your training start date. Forms submitted less than 8 weeks prior may not be processed or cleared in time and may delay your start date. The PGME office recommends that you start this process early because in many cases immunizations need to be re-done or TB tests updated. Visit the Health Screening Office’s website for instructions and forms: https://fhs.mcmaster.ca/healthscreening/postgraduate_medical_students.html

You must submit the following to the Health Screening Office: page 1 of the McMaster Postgraduate Medicine Health Screening Record and supporting documents (addressing all the required items listed on page 2 of the form). Supporting documentation may include:

• Public Health Records
• Childhood immunization booklets
• Undergraduate immunization forms such as home school and AFMC forms

Note: a qualified Health Care Professional (HCP) needs to complete only those items which are not documented on previous records.

Mandatory requirements include: TB screening and MMR, Varicella, Tdap and COVID-19 vaccinations. These must be cleared by the Health Screening Office prior to your start date.

Tetanus/Diphtheria/Polio, Hepatitis B and influenza vaccine requirements may be in progress once your training has started.

Once you are cleared by the Health Screening Office, they will update your MedSIS account. Please pay attention to emails from hrsadmin@mcmaster.ca

HEALTH SCREENING RECORD

In order to be paid and set up for benefits, the Resident Onboarding Forms must be completed and submitted to Hamilton Health Sciences (HHS) Human Resources by June 1st to avoid delays in payments or benefits. HHS is the paymaster for all Ministry of Health funded residents regardless of training site.

Please complete the following forms:

1. 2024 Resident Onboarding Forms 2024 Resident Onboarding Forms must be completed and submitted by email to myhr@hhsc.ca. no later than June 1st.
2. IR – Sun Life Beneficiary Change Form –As access to this form requires an updated version of ADOBE, If you are unable to access the form using the link, please utilize this Sun Life- Form.The Sun Life beneficiary form requires a wet signature (no e-signatures) and must be printed and mailed to the following address:

HR Operations -Resident Onboarding
Hamilton Health Sciences
100 King Street West, 21st Floor
Hamilton, On L8P 1A2

For information on your benefits and insurance, view the Benefit Overview -PARO Benefit_Overview_-_PARO and Benefits FAQ document.

If you have questions related to the employee number for your onboarding form or contract number, location/billing group number, and plan member ID blank on the Sunlife form, please leave those fields BLANK as that information will be generated by HHS HR once your completed package as been received.

It is your responsibility to review all PGME Policies before you begin your training. The PGME Policies are all posted on our website, under Policies.

REVIEW PGME POLICIES

PGME Registration appointments will be available on June 24, 25, and 26, 2024. 

If you are a new resident to McMaster starting on July 1st, you must book a PGME Registration Appointment using the appointment booking  link below.

IMPORTANT Note for Family Medicine Residents

• The McMaster PGME & Hamilton Hospitals registration only applies if you are completing training at a Hamilton Teaching Hospital (Hamilton Health Sciences and St. Joseph’s Healthcare Hamilton).
• PGME registration does NOT apply to the following group of Family Medicine residents based at the locations listed below. Please do not book a PGME registration appointment.
  • Brampton
  • Collingwood
  • Fergus
  • Grand Erie Six Nations
  • Kitchen-Waterloo
  • Mount Forest
  • Owen Sound
  • Simcoe
• Family Medicine residents at these locations listed below will be required to book an in-person registration appointment.
  • Grimsby
  • Halton
  • Hamilton
  • Niagara

At your registration appointment you will:

• Receive your Photo ID badge and your McMaster Student Card
• Be mask-fit tested (if applicable)
• Receive HHS Citrix username (for HHS computer access)
• Obtain pager information
• Parking Information

Trainees who are starting BEFORE or AFTER July 1st, please contact the PGME office to schedule your appointment prior to your training start date. You will need to come to the PGME Office during our office hours (8am-4pm) Monday – Thursday to register (Michael DeGroote Centre for Learning & Discovery (MDCL) Room 3101A) before you start. At this appointment, you will receive your HHS Citrix username, HHS and SJHH photo ID badges, which will be necessary for you to arrange for a pager, parking, etc. You will also be given instructions for arranging a mask fit test appointment.

Once you register for an appointment with the link below you will receive an automated email confirming your registration appointment date and time.

PGME REGISTRATION APPOINTMENT